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Administrative Assistant for Elevate Leadership & Jewish Volunteer Center

ABOUT THE FEDERATION

The Greater Miami Jewish Federation mobilizes human and financial resources for the Jewish community locally, in Israel, and around the world.

ABOUT OUR DEPARTMENT

Elevate Leadership is a dynamic department within the Federation that focuses on developing human talent in the community. We offer leadership development learning programs and leadership placement services. Our learning programs are varied and they support the development of lay leadership for Federation as well as other local Jewish organizations. Our placement activities are more specific to the Federation. There are about 950 community members that lead or actively participate in over 50 Federation committees. These leaders on these committees drive our work, steering, governing, planning, fundraising, strategizing and reaching out to the community. Finally, we help facilitate JPro, a local association for Jewish Communal professionals that sponsors learning and networking programs.

The Jewish Volunteer Center (JVC), is dedicated to providing hands-on volunteer opportunities for community members. The JVC sponsors multiple large events throughout the year, bringing the community together to do good. It also supports smaller group volunteer projects as well as places individual volunteers. Over 1,500 community members—ranging from teens to adults to young professionals—take part in at least one volunteer activity each year.

In addition to these primary functions, the department also supports the learning, community building and wellness activities of the Federation staff.

In short, both of these departments are about supporting and developing people, whether they are lay leaders, staff or other Jewish professionals. We grow the community by helping people learn, develop, engage, give back and grow as leaders.

YOUR ROLES

· EVENTS AND LEARNING PROGRAMS: Our teams run numerous programs and events throughout the year. They range from learning series to one-time learning events to large scale community volunteer programs. Each event requires administrative support in executing the logistics and administration. In addition, each year we spearhead one large-scale, more formal event that requires significant administrative support. Activities in this area include: room reservation, placement of event on calendars, RSVP management, ordering food, registration management, payment processing, copying materials, and any other duties that may be needed.

· COMMITTEE MEETINGS: Our departments host multiple lay leadership committee meetings. The administrative assistant will support the administration of these meetings.

· LEADERSHIP AND VOLUNTEER PLACEMENT: Assist with the leadership and volunteer placement processes. This area is mostly focused on document organization, data input, and reporting and it requires working fairly extensively with our database system, including queries, reporting, and exporting.

· BASIC DEPARTMENTAL FUNCTIONS: Support the flow of work for each department, helping us maintain both calendars, scheduling meetings and events. Support the flow of communications. Perform basic administrative functions, such as copying, mailing, and check requests.

· ORGANIZATION-WIDE FUNCTIONS: Support major organization-wide fundraising events. This includes: organizing and printing name tags, event registration, etc.

QUALIFICATIONS AND COMPETENCIES

We are looking for the following competencies:

· Excellent computer skills: This includes basic programs such as Word, Excel and Powerpoint. Also, able to understand and learn basic database input, querying, reporting, and exporting. Able to learn new technology quickly.

· Excellent people skills: Able to communicate and provide quality customer service to community members, including our high level leadership.

· Planning/Organizing: Strong organization skills and attention to detail. Highly efficient with good time management. Able to meet deadlines.

· Communications: Strong written and oral communications skills. Proficient in English grammar and proofreading.

· Fast Paced: Able to work in a dynamic, active environment with constant activity.

· Adaptable/Team Player: Able to shift gears as priorities change. Positive outlook.

· Integrity: Ability to deal with sensitive material discreetly and confidentially.

· Knowledge and understanding of Jewish culture desired.

EDUCATION/TRAINING/EXPERIENCE

High school diploma or GED, Bachelor’s degree preferred; four or more years of experience or training; or equivalent combination of education and experience.

Please submit resumes to Adminjvcelevate@gmjf.org .

Greater Miami Jewish Federation is an equal opportunity employer.

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