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Facilities Manager

Position: Facilities Manager

Status: Full-time exempt (minimum 40 hours/week); non-remote

Location: Miami, FL

The Facilities Manager reports to the CFO and is responsible for overseeing the day-to-day operations of the facilities, including managing repairs and maintenance, service contracts, purchasing and vendors, and supervising event set up.

Duties and Responsibilities:

• Oversee day-to-day operations of Federation’s main office building;

• Manage repair and maintenance contracts and various vendors to ensure clean facilities, smooth operations, and minimal interruptions in a cost-effective way;

• Participate in various inspections and immediately correct deficiencies, if any;

• Ensure facilities are safe for building occupants;

• Conduct purchasing for the building and related events;

• Supervise staff of 4, responsible for:

      o Building maintenance

      o Preparing facilities for events at the building (including replenishing
         snacks and beverages, setting up catered food, putting together tents etc.)

      o Delivering various items and setting up for events outside of the building,
         as requested by other departments

      o Mailroom services and relationships with local USPS office

      o Pick up and deliveries

      o Switchboard

• Communicate with building occupants about various facilities issues;

• Create and manage a 24/7 on-call process to respond to facility-related emergencies when needs arise;

• Protect facilities from hurricanes;

• Oversee office equipment and cell phones;

• Coordinate with the Office of Community Security and serve as backup on security issues, as needed;

• Serve as a liaison between outsourced Project Manager and Federation’s leadership during the upcoming building renovation;

• Coordinate construction-related federal grants, including assisting with proposal, obtaining multiple bids, ensuring timely execution and accurate submissions of related documentation;

• Manage tenants and their leases, if any;

• Work with municipalities on various building certifications and renewals;

• Staff Facilities Committee;

• Manage storage and physical archives;

• Co-lead set up for the annual Super Sunday event (typically in March);

• Assist Holocaust Memorial Miami Beach and 2 small regional offices with their maintenance/vendor needs;

• Perform other related duties as assigned.

Qualifications and Competencies

• Bachelor’s degree is required.

• 3 years of minimum experience in facilities management is required; experience with commercial properties is a plus.

• Great communications skills (verbal and written).

• Problem solving.

• Ability to multi-task.

• Planning skills.

• Hands on management.

• Work well under pressure with periodic heavy loads in a team environment.

• Ability to conduct Requests for Proposals processes.

• Proficiency with Microsoft Office.

• Knowledge and familiarity of Jewish culture is a plus.

Salary range is $70,000 - $90,000 (annually), commensurate with experience.

Please submit resumes to FederationJobs@gmjf.org

Greater Miami Jewish Federation is an equal opportunity employer. No recruiters please.

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